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RETIRED
EMPLOYEES OF KERN COUNTY
MINUTES OF BOARD MEETING
January
14, 2003
President, David
Merritt, called the meeting to order at
10:15 a.m.
ROLL CALL:
Jeanne Berkshire, Norman Briggs,
Allan Choy, John DeMario, Opal Hargis, Tom
McCarthy, Ginger Mello, David Merritt, Joe
Porter, Doris Smith and Elinor Wells.
OTHERS PRESENT:
Wanda Castro from KCERA, Dolores
Christian, Belva Jarad and Lois Maujer.
MOTION by John DeMario
to approve November minutes, seconded by
Opal Hargis and CARRIED.
Doris Williams gave the
Treasurer’s Report of November 30. 2002
and December 31, 2002; copies are on file. MOTION by John DeMario to accept the Treasurer’s Reports
and to pay the enumerated bills; seconded by
Opal Hargis and MOTION CARRIED.
COMMITTEE REPORTS:
- CRCEA
– Everett Julkowski was not in
attendance at the meeting.
David
Merritt distributed the CRCEA
Intercom which Everett had given
him. Our
organization requested that CRCEA
put their bulletin online which they are
now
doing. They have just as big a problem with the cost of
printing and
postage as we do.
David Merritt sent an e-mail to
Bill Kirkwood, President of CRCEA,
suggesting that CRCEA put together a
group to begin to look a medical
insurance coverage. Bill Kirkwood
informed David that their Board of
Directors agreed with the suggestion and
they are changing the speakers that they
are lining up for the Spring Conference
in March. They are going to have a large
number of speakers who are subject
matter experts on Retiree health care.
- CCAPE
– No Report
- Host/Hostess
Program – For the month of November,
27 volunteers worked 83 hours and
assisted 1,232 visitors to the County
Administration Building.
For the month of December, 28
volunteers worked 86 hours and assisted
1,265 visitors to the County
Administration Building.
- Monthly
Program – Today we will have Dr.
Michelle Compton from Kaiser Pharmacy
speaking on interaction of drugs.
Larry Bentley, Chief Investigator
in the District Attorney’s Office, was
to have been here today to speak but had
to cancel due to being in surgery during
our meeting.
Larry does plan to speak at our
meeting in the future.
- Newsletter
– Joe Porter reported the articles for
The Trend were slow coming in, but was
at the printers and will be going in the
next few days.
COMMUNICATIONS:
The President received 1 Christmas
card, 1 Thank You card, 2
newsletters from the Bakersfield
Homeless Center and 4 County Newsletters.
Also you have the CRCEA Intercom.
All was passed to the Secretary for
filing.
OLD BUSINESS:
- Status
of Procedures for Special Use Fund –
In Process
- Status
of Public Relations Committee – After
listening to several tapes, Ginger
Mello, Secretary, decided to look at
past minutes.
In the September 10, 2002
minutes, it states, “The President
would like the committee to continue
since there will be two new supervisors
that we need to introduce ourselves to
and explain what our organization is and
what we do. President, David Merritt,
announced that he will keep the Public
Relations Committee and after the first
of the year new appointments will be
made.”
President, David Merritt, does
want to see this committee get a little
more active.
- Web
Page – Norman has a copy of The Trend
on disc and is planning and hopes to get
it up and running by tomorrow.
There is no way at this time to
see how many are using the Web Page.
- Brochure
– Cathy Olague – Cathy Olague was
not in attendance.
Norman Briggs circulated a draft
of the brochure for all to see.
Norman Briggs will be speaking to
Cathy Olague, Kern Federal Credit Union,
to get this brochure printed.
- Directors
and Officers Liability Insurance –
President, David Merritt, contacted Jack
Roth at Walter Mortenson’s regarding
the insurance.
Jack got back with a quote on $1
million policy with $500 deductible
would cost $1,583.00 per year.
Discussion was held and Tom
McCarthy asked if we can get a rider on
the policy that CRCEA pays for and we
would pay for the rider.
President, David Merritt, will
get in contact with Bill Kirkwood,
President of CRCEA, and see if that is
possible.
- Meeting
dates for 2003 – All meetings in 2003
will be on the 2nd Tuesday of
each month.
The meetings will begin at 10:00
a.m.
Ginger was able to get our
November 2003 meeting changed back to
November 11th.
Several
items were discussed which would fall under
old business but was not headlined. They are the following:
- John
DeMario states that he is working on
procedures to move money from the
special account to the general account
for cash shortages, not to use but for
cash flow.
This has never been done
officially and it does need to be done.
- Norman
Briggs has talked to Dee Johnson in
Purchasing to help put together a bid
sheet for the luncheons.
Norman Briggs, if Joe Porter,
agrees will finish it up this week and
get it out.
The February luncheon will be
given by Mossman’s and when the bids
to come back in the Board will make the
final decision on who will be catering. This will be catering for an extended length of time
(year or so).
- Fair
accounting justification final figures
shows that our organization volunteering
at the fair saved a total of $2,035 for
Christmas luncheon.
The Secretary will file it.
NEW
BUSINESS:
- Budget
Committee – President, David Merritt,
appointed Tom McCarthy and John DeMario
to put a budget together.
There needs to be a line item for
hall set-up and Web Site fees.
- Monthly
Luncheons – After a long discussion it
was decided that John DeMario will
pursue working with the Retirement
Office and development of a form to
withhold the $5.00 per month from the
check. For the retirees who do not want a withholding from
their checks will be able to purchase
their tickets at the meetings.
There will be NO REFUNDS if you
miss a luncheon that you have paid for.
A MOTION was made for John to
pursue this issue and bring it back to
the next meeting, seconded by Norman
Briggs and CARRIED.
- A
discussion was held to give a stipend
for Doris Smith and Alice Monagham.
A MOTION was made by Elinor Wells
to give Doris Smith $50.00 ($25 for her
and $25 for the use of her telephone)
and $25.00 to Alice Monagham for a total
of $75.00, seconded by Tom McCarthy and
CARRIED.
ANNOUNCEMENTS:
Norman
Briggs spoke regarding a letter he received
from Cheryl Ripley who is working on a
project at Animal Control.
She would like to come and speak to
our organization regarding getting some more
volunteers. Norman will be asking Cheryl to
come speak to our organization.
The
meeting was adjourned at 11:43 a.m. after a
MOTION by Tom McCarthy, seconded by Allan
Choy, and CARRIED.
RESPECTFULLY
SUBMITTED,
Ginger Mello, Secretary
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